NEWBERRY COUNTY COUNCIL

MINUTES

JUNE 11, 2008

 

 

The Newberry County Council met on Wednesday, June 11, 2008, at 4:00 p.m. in the Conference Room at the Courthouse Annex, 1309 College Street, Newberry, SC, for a budget work session.     

 

Present were:    Henry B. Summer, Chairman

                        William D. Waldrop, Vice-Chairman

                        John E. Caldwell, Councilman  (arrived at 4:11 p.m.)

                        Mike Hawkins, Councilman

                        John David Dawkins, Councilman

                        Edgar Baker, Councilman

                        Henry H. Livingston, III, Councilman

                        Wayne Adams, County Administrator

                        A.J. Tothacer, Jr., County Attorney

                        Susan C. Fellers, Clerk to Council

                        Debbie S. Cromer, Finance Director

           

Press:               Cindy Pitts, The Newberry Observer

                        Heather Hawkins, WKDK

                       

Notice of the meeting was duly advertised as required by law.

 

Mr. Summer called the meeting to order and determined a quorum to be present.

 

Mr. Waldrop had the invocation.

 

1.         Additions, Deletions and Adoption of Agenda.

 

The following amendments were requested:

·        Executive Session to discuss a legal matter pursuant to Section 30-4-70(A)(2).  [Agenda item 1.5]

·        Discussion of Resolution #08-08 relating to use charges and fees for county owned properties.  [Agenda item 6.5]

·        Proposed Amendment to provide clarification in Section III Capital Budgets to include for Lease Purchase Capital.  [Agenda item 6.75]

 

There being no further amendments to the agenda, Mr. Waldrop moved to adopt the agenda as amended; second by Mr. Baker.  Vote was unanimous.  (Councilman Caldwell absent.)

 

1.5       Executive Session to discuss a legal matter pursuant to Section 30-4-70(A)(2).

 

Mr. Baker moved to go into Executive Session to discuss a legal matter; second by Mr. Dawkins.  Vote was unanimous.  (Councilman Caldwell absent.)

 

(Mr. Caldwell arrived at 4:11 p.m. while Council was in Executive Session.)

 

[EXECUTIVE SESSION 4:05 P.M. – 4:40 P.M.]

 

Mr. Waldrop moved to return to open session; second by Mr. Dawkins.  Vote was unanimous.

 

(A.J. Tothacer, County Attorney, left after Executive Session.

 

2.         Proposed amendment – capital budget for Newberry Recycling Center.

 

This amendment provides for a capital budget to construct a new solid waste/recycling center adjacent to the existing center on Dixie Drive in Newberry.

 

The amendment language to the ordinance would be as follows: For the construction of a new solid waste recycling/convenience center, fund expenditure line item 010-010-081111-04190 (convenience center capital) in the amount of $114,685 by carrying forward $34,685 in FY 07-08 funding for land improvements and paving (expenditure line item 010-010-08100-04090), and by carrying forward $80,000 in restricted grant-match funding for FY 07-08 (expenditure line item 010-010-08111-04070).

 

For the equipment needs of a new solid waste recycling/convenience center, fund expenditure line item 010-010-08111-04100 (convenience center equipment) in the amount of $15,440 by reducing expenditure line item 010-010-15000-02011 (council contingency) by $15,440.

 

Amend “SECTION III. CAPITAL BUDGETS,” of the FY 08-09 general operating budget by including “NEWBERRY RECYCLING CENTER,” as follows:

 

Capital Budget

 

Newberry Recycling Center

 

(Third Reading Amendment Version)

 

 

 

Revenues

 

 

 

SC DHEC Tire Grant

50,000

SC DHEC Used Oil Grant

30,000

Lease-Purchase Funding

89,500

Restricted Carry Forward FY 07-08

114,685

 

 

Total Revenues

284,185

 

 

Expenditures

 

 

 

Construction

 

Paving

90,500

Fencing

20,000

Electrical and Wiring for Compactors

10,000

Attendant Station

15,000

Septic Tank/City Sewer Connection

7,500

Water (tap, line, backflow prevention)

3,000

Monitoring Well

2,500

 

 

Construction-Related Costs

 

Engineering

11,138

Construction Management

5,197

Construction Contingency

14,850

Soils Testing

5,000

Landscape Buffer

5,000

Topographical Survey

1,500

Permitting

1,500

Signage

2,000

 

 

Equipment Costs

 

40-yd. Compactors (2) w/ Addl. Receivers

68,000

20-yd. Roll-Off Containers (3)

21,500

 

 

Total Expenses

284,185

 

Mr. Waldrop moved to adopt the amendment as set forth above; second by Mr. Dawkins.  Vote was unanimous.

 

3.         Proposed amendment – increase in fleet services contract to reflect CPI.

 

This amendment provides for revised appropriations for the County’s fleet maintenance contractor, First Vehicle, reflecting the company’s requested consumer price index adjustment of 3.7%.

 

The proposed amendment language is:   In order to fully fund fleet service maintenance, increase contracted services for fleet maintenance (expenditure line item 010-010-08120-02021) by $11,661, from $416,817 to $428,478; reduce County Council Contingency (expenditure line item 010-010-15000-02011) by $11,661.

 

Mr. Dawkins moved to adopt the amendment as set forth above; second by Mr. Waldrop.  Vote was unanimous.

 

4.         Proposed amendment – provide for qualifications of the County Attorney’s position for health insurance benefits (increase in work week to 30 hours).

 

This amendment provides for revised appropriations for the legal department’s budget, appropriating funding for enough work hours to qualify the county attorney’s position for state health insurance.

 

The proposed amendment language is:   In order to fully fund sufficient hours to quality the county attorney’s position for health insurance benefits, increase the following line items in the legal department’s budget by a total of $12,317, as follows:

 

Expenditure Increases:

Increase expenditure line item 010-010-01200-01010 Personnel                                  $10,500

Increase expenditure line item 010-010-01200-01110 Social Security               $     803

Increase expenditure line item 010-010-01200-01120 Retirement                                 $     986

Increase expenditure line item 010-010-01200-01200 Workmens Comp                      $       28

 

Total:                                                                                                                            $12,317

 

Expenditure Decreases:

Reduce expenditure line item 010-010-01200-02090 (Non-Salary Legals)                   $12,317

 

Total:                                                                                                                            $12,317

 

Mr. Hawkins moved to adopt the amendment; second by Mr. Baker.  Vote was unanimous.

 

5.         Proposed amendment – provide for router maintenance agreement for Sheriff’s Department.

 

This amendment provides for revised appropriations to fund a service/maintenance contract pertaining to a router connecting the Sheriff’s Department with routine vital information provided by SLED.

 

The proposed amendment language is:   In order to fund the service contract, increase contracted services (expenditure line item 010-010-07200-02050) by $1,344, from $50,800 to $52,144; reduce county council contingency (expenditure line item 010-010-15000-02011) by $1,344.

 

Mr. Waldrop moved to adopt the amendment; second by Mr. Livingston.  Vote was unanimous.

 

6.         Proposed amendment – proviso concerning the division of capital funding for Rescue Squads.

 

This amendment, in the form of a proviso, instructs county administration that capital funding for rescue squads ($105,000 in FY 08-09) be distributed among the various rescue squads based on recommendations of the Emergency Services Board, rather than the appropriation being evenly divided among them.

 

The proposed amendment language is:   Insert as a proviso the following language:

 

EMERGENCY SERVICES BOARD

PROVIDED that the division of current-year appropriations for capital purchases among rescue squads ($105,000 in FY 08-09) shall reflect recommendations of the Emergency Services Board and the Emergency Services Coordinator to the County Administrator.  The County Administrator shall present these recommendations to Council prior to the expenditure of these funds.

 

Mr. Livingston moved to adopt the amendment; second by Mr. Dawkins.  Vote was unanimous.

 

6.75     Proposed amendment – provides clarification in Section III. Capital Budgets to include for Lease Purchase Capital.

 

This amendment provides for clarification in Section III. Capital Budgets to include a section for lease purchase capital as recommended by bond counsel.

 

The proposed amendment language is:   The Resolution recommended by bond counsel allows council to purchase approved lease purchase equipment and to be eligible for reimbursement upon funding of the lease purchase.

 

Lease Purchase Capital FY 08-09

 

Revenues:                                                                                                                     Amount

Lease Purchase Proceeds FY 08-09                                                                             $1,622,500

 

Total:                                                                                                                            $1,622,500

 

Expenditures:                                                                                                                Amount

Communications Lease Purchase Proceeds                                                                   $   162,500

Rescue Squads Lease Purchase Proceeds                                                                     $   162,500

Board of Rural Fire Control Lease Purchase Proceeds                                      $   412,500

Public Works Lease Purchase Proceeds                                                                       $     85,000

Collections Lease Purchase Proceeds                                                                           $     89,500

Ambulance Lease Purchase Proceeds                                                                           $   710,500

 

Total:                                                                                                                            $1,622,500

 

Equipment to be lease purchased

 

Description                                                                                                                   Amount

Radio Communications System                                                                         $   650,000

Generators for Fire Stations                                                                                          $   250,000

Bulldozer                                                                                                                      $     85,000

Ambulances & EKG Monitors                                                                          $   548,000

Solid Waste Compactors & Containers                                                             $     89,500

 

Total:                                                                                                                            $1,622,500

 

Mr. Baker moved to adopt the amendment; second by Mr. Hawkins.  Vote was unanimous.

 

6.5       Resolution #08-08:  A Resolution establishing use charges and regulations for certain county-owned properties.

 

Mr. Adams presented a proposed resolution setting forth charges and fees for use of county owned properties including Community Hall, Newberry County Fairgrounds, and Helena Community Center. 

 

After discussion, Council recommended a flat fee of $50 for the following established users of Community Hall:  Newberry Rotary Club, Newberry Lions Club and Newberry Touchdown Club. 

 

Under section 8, Restrictions on Use of Identified Properties:

 

1.         Discussions were held as to the use of alcoholic beverages.  Major Todd Johnson offered to assist Mr. Adams with wording of that provision.

           

2.         The restriction relating to the exchange, sale, solicitation or promotion of goods or services was amended to read as follows: “The exchange, sale, solicitation, or promotion of goods and services, other than for charitable purposes, is prohibited, unless permitted through vendor permit.”

 

It was the consensus of Council for these changes or amendments to be made to the Resolution and the Resolution presented to Council at its meeting on June 12 for consideration and adoption.

 

Mr. Waldrop moved to adjourn.

 

Mr. Summer declared the meeting adjourned at 6:05 p.m.

 

 

NEWBERRY COUNTY COUNCIL

 

 

                                                            ________________________________________

                                                            Henry B. Summer, Chairman

 

 

                                                            ________________________________________

                                                            Susan C. Fellers, Clerk to Council

 

APPROVED: